ENROLLMENT AND STUDENT RECORDS

Enrollment in any class includes payment of fees and the completion of the following forms: Registration, Health, Immunization, Tuition Agreement and Food Preference.

 

It is essential that information on each student (phone number, addresses, authorized pick-up) be kept up to date at all times. That also includes immunization records, information on allergies or medical concerns.

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DAILY CHECK-IN AND CHECK-OUT POLICY

Every child must be checked in and checked through the UCiC App daily. Before your first day, we will get you and your family set up with an account in order to allow you to login and access your child's QR code. This code will then be used to to check your child in and out every morning and evening. 

 

Parents must identify any and all persons who are authorized to pick up your child in writing on the registration form. Their name and information will be stored in the UCiC app.

 

In case of an emergency, an administrator can release a child only to a person with a written note or email from the parent that is confirmed with a telephone call. The person picking up your child must have valid identification.

 

State law prohibits us to release a child to anyone who is under the influence of alcohol or drugs.

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FOOD

 

SNACK

Morning and afternoon snacks are provided by the school. As required by the WAC 170-295-3160(4) our snacks must consist of at least two of the following: a milk product, a meat product or meat alternative, a grain product, a fruit or vegetable (or 100% fruit or vegetable juice).

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LUNCH

Lunches will be served at noon. As required by WAC 170-295-3160(2B), the lunch will include a dairy product, meat or meat alternative, a grain product and 2 servings of fruits and vegetables (or 100% fruit or vegetable juice.)

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SPECIAL FOOD DIET

Parents/Guardians need to provide food for children with a special food diet or that have preferences other than the food that is provided by the school.

A monthly menu will be provided to the parents/guardians so they can supplement food for those on a special diet.

The supplemented meal must meet the above written state regulations or a note from a doctor stating that your child’s menu should not follow those guidelines.

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FOOD FROM HOME

If you bring food from home for the class the WAC 170-295-3160(C6) limits what can be brought. It must be store-purchased, uncut fruits & vegetables, and foods prepackaged in original manufacturer’s containers.

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ACCIDENTS, ILLNESSES, AND INJURIES

 

First Aid will be administered to a child needing care. Each accident will be recorded. Parents will be given a copy of this report and the school will maintain a copy. Serious accidents will be reported to Department of Social and Health Services (D.S.H.S.)

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ILLNESSES/INJURIES

For the protection of all children in the school, we request that children not be brought to school when they are ill. Your child should be kept at home or you will be contacted to take your child home if he/she has the following:

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1. Temperature of 100.4 degrees or higher.

2. Diarrhea: three or more watery stools within a 24 hour period

3. Any draining rash or contagious rash.

4. Vomiting twice in 24 hours.

5. Heavy yellow/green mucus draining from nose, accompanied by a fever.

6. Eye discharge or pink eye.

7. Untreated head lice. (Returning children will be checked to ensure that they are nit free)

8. A sore throat with a fever.

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If a child becomes ill or is injured at school and we feel the child needs to go home or have medical attention, a parent or person designated will be notified, and the child will be removed from other children and made comfortable until a parent (or someone they specify) comes to take them. In the case of a serious injury, we will notify 911 for transport to Swedish Hospital.

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COMMUNICABLE DISEASE REPORTING

Certain communicable diseases must be reported to the health department (and DSHS- division of health for daycare students). If your child has measles, mumps, chicken pox, pertussis, etc., please notify the office so they can determine if the child's doctor has reported it, or do so if necessary.

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ALLERGIES, ASTHMA, SPECIAL NEEDS

A careful listing of all students’ allergies (from a parent or physician) should be given to the classroom teacher or office staff. In cases of severe food allergies, parents generally are asked to bring in appropriate snack food for their child and fill out an additional form instructing staff of special care.

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MEDICATIONS  (MEDICAL FORM.PDF)

Medications must be stored in their original container. The container must be labeled with the child's name and date of purchase or expiration date and instructions for administration. Medications shall be disbursed only on the written approval of a parent or guardian. Medication shall be disbursed only as specified on the prescription label or as otherwise authorized by a physician.

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Parents must fill out a MEDICATION PERMISSION SLIP. The medication will be secured away from children or refrigerated in a child-proof box if necessary.

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The following non-prescription medications can be given with parent authorization, as specified on the manufacturer's label: antihistamines; non-aspirin fever/pain reducers/pain relievers; non-narcotic cough suppressants; decongestants; anti-itching ointments or lotions; diaper ointments and powders; as well as sunscreen.

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TRANSITION PERIOD AND SEPARATION

Parents and children entering school for the first time may initially have difficulty with separation. Our staff is trained to work with you and your child during this time to ease any anxieties. We will work together on a plan that will make this time as easy as possible.

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CHANGE OF PROGRAM OR STUDENT WITHDRAWAL

If a child’s schedule is changing substantially or there is a need to withdraw the child from school, parents must sign a “Change of Program” form. Written withdrawal notice must be turned in to the office two weeks prior to withdrawal date.

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FAMILY PROVIDED ITEMS

School supplies and learning materials for our early childhood department are provided by the school, but there are a number of things which the children will need to bring with them. The following items, along with any other personal belongings should be clearly labeled with the child's name using a permanent marker.

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BLANKETS

Every child that will be in childcare after lunch will need a small blanket for nap time. It is helpful to have a blanket that can be kept at school during the entire week except when removed by parents for laundering.

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CHANGE OF CLOTHING

Children subject to occasional "accidents," should keep a labeled change of clothing in a plastic bag in their cubbie.

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DIAPERING

A report will be given to the parents daily on the time and nature of each diaper change. The parents are required to supply the diapers needed for their child each day.

Toilet Training- The toddler two caregivers will assist the parents in helping the child become potty trained. The caregiver will ask the parents to bring training pants when the child is the appropriate age and shows an interest in being potty trained.

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FIELD TRIPS

Teachers are encouraged to take preschool, pre-kindergarten and elementary classes on field trips for fun and particularly as a supplement to the curriculum. A "Field Trip Permission Slip" will be sent home prior to a field trip and must be returned with parental signature in order for the child to participate.